St Monicas Insurance FAQ
*The SCA has recently changed their insurance policy concerning non-members participating in SCA events. This FAQ is being developed to help local members understand the Monash Medieval Societies position concerning SCA events and University events.
What is a SCA event?
A SCA event is run by an SCA recognised group (i.e. the College of St Monica or Krae Glas) and conforms to the SCA event requirements. Specifically, the event needs to be advertised appropriately, approved by the seneschal and SCA sign-in sheets must be used. This event is covered by the SCA public liability. Non-SCA members will be charged a $5 insurance fee per event they attend. These events attract GST.
What is a St Mons University event?
A St Monicas (St Mons) University event is run by the Monash University Medieval Group (Society for Creative Anachronism – St Monica) and conforms to Monash University Clubs and Societies event requirements. Specifically, the event needs to be approved by the president and council, authorised by C&S and C&S sign-in sheets must be used. This event is covered by Monash Universities public liability and students partaking in this event are also covered for personal injury. Non-university club members who attend will be charged a $2 insurance fee.
I signed up at O-Week, am I an SCA member?
If you joined the SCA at O-Week you are a member of the Monash University club College of St Monicas which is affiliated with the SCA. You are not an SCA member and will have to pay an additional $5 at SCA events to cover your insurance costs.
I am an SCA member, am I considered a club member?
If you are a SCA member, you are not a College of St Monicas member unless you have also joined the college as a student, staff or affiliate.
I am a member of St Monicas (student/staff/affiliate) attending a St Mons University event, am I covered by the University Insurance?
If the event is an official club event (see above) and you have signed into that event on the C&S sheets you are covered by the Monash University Insurance Policy.
I am a member of the general public attending a St Mons University event, am I covered by the University Insurance?
If the event is an official club event (see above) and you have signed into that event on the C&S sheets you are covered by the Monash University Public Liability Insurance Policy.
I am a member of the SCA attending a St Mons University event, am I covered by the University Insurance?
If the event is an official club event (see above) and you have signed into that event on the C&S sign-in sheets you are covered by the Monash University Public Liability Insurance Policy.
I am a member of the SCA attending a St Mons University event, can I use metal weapons?
No. The college currently has OH&S permission to use fencing equipment however the college does not specifically have a metal weapons exemption from the Victoria Police. The college permits the use of fibreglass weapons as these are not considered prohibited weapons by the Victorian Police.
I am a member of the SCA attending a St Monicas SCA event, can I use metal swords for fencing and display?
Yes. As this is an SCA event, metal swords are permitted.
I have been invited by the College of St Monicas to run an A&S event at the University. Is my activity covered by insurance?
The University Insurance policy covers any event run by clubs which are recognised by C&S. Activities requiring potentially harmful equipment (such as open flames) require a Job Safety Analysis Worksheet to be completed and approved prior to commencing. As an invited presenter, you will be covered by the Monash University Insurance Policy.
I wish to run an event at the University. What do I need to do to be covered by insurance?
To run an event at the University, as with hiring any public space, you must be covered by insurance. You can do this by either, running this as an SCA event and conforming to SCA requirements OR by running this as a St Mons University event and conforming to C&S requirements.
To run a St Mons event the venue must be booked by the club, C&S must be notified, and money goes through the club accounts. C&S sign-paperwork must be used and submitted at the next audit (Jan or July). Activities must either be covered by an existing Job Safety Analysis Worksheet or a new one must be approved by OH&S.
If you have the funds to pay for the venue, run it as an SCA event as reporting requirements are much more lax.
PLEASE NOTE: Monash University venues are only free for Monash University clubs and must be utilised by that club, not their parent group.
For more information on the Monash University Personal Accident Insurance please go see the Monash University Website.
A certificate of currency for our Public Liability Insurance is available on request. Please contact the Monash University Medieval Society’s council for more information.